Frequently Asked Questions

You’re probably not the first to ask!

General Day Camp Questions

  • Check in is at 8:30 am 

    On Monday, you will walk your camper into camp and have the opportunity to meet their counselors. The rest of the week, there is a drop off line and our staff will walk your camper inside. 

    Check out is at 4:00 pm

    Each day you will walk in and check out your camper from their cabin. 

    You must bring a photo ID to check out.

  • Not a problem! Please let us know by emailing registrar@thepines.org or telling us at check-in or check-out.

  • Yes! All campers must be dropped off and picked up by an adult 21+ years old. Please fill out the Authorized Grown-Ups form found on your dashboard to provide us with their information. 

    • Please inform them to bring their photo ID to check out.

  • Early and after care are available! 

    • Extended Morning Care: 7:30 - 8:30 am

      • Extended Afternoon Care: 4:30 - 5:30 pm

    • To add extended care:

      • 1. Login to your dashboard and go to the Forms and Documents section.

      • 2. Fill out the Additional Options form. If you need extended care for more than one week of Day Camp, select the quantity of weeks to add. The quantity is weeks of care, not days of care.

      • 3. Please specify which week of Day Camp you are adding extended care in the memo. 

    • These add-on options are $25 each. If you select both before and after care, it will be an additional $50 for the week. If you add them, make sure to go to the Financial Management section of your dashboard and pay the fee. 

    • You will still check in and out in the same place. 

  • Each camper should bring a lunch every day to camp. There is no space for them to be refrigerated or microwaved, so please plan accordingly. Allergy notice: Peanut butter is allowed.

    If your camper forgets their lunch, please bring it by, but we ask that your camper bring a packed lunch every day. Please do not plan to bring them a lunch every day during lunchtime.

    • Water Bottle

    • Lunchbox or Sack Lunch

    • Closed-toe Shoes (Crocs do not count as closed-toed shoes! Wear athletic shoes, Keens, or Tevas that completely cover toes and are strapped securely around the heel.)

    • Your camper will have the opportunity to tie dye during the week! Please have your camper bring an item to tie dye on Monday, such as a t-shirt, bucket hat, pillow case, etc. Label the item with your camper's name. We will hold onto it until it is time to tie dye!

     

    For Frunday (Friday), please bring plan to bring a towel and wear a swimsuit under clothes. 

    • Please have girls wear full-coverage swimsuits (one-piece or tankini).

    • Boys are required to wear shirts with their swimsuits. Girls are welcome to wear t-shirts with swimsuits if preferred as well.

     

    If you are turning in medication to the Nurse:

    1. Send medication in its original prescription bottle or box. You will need to check it in each morning AND check it out each day. 

    2. Verify your Medical Form has ALL of the medications that you are bringing correctly listed on it.

    3. If your camper is bringing an EpiPen or an inhaler, you will check it in with your camper's counselors each day. 

  • Yes, your camper can buy Pines merch at Day Camp! We have a store that is open during check out each day!

  • Campers are grouped by the grade they will be entering in the fall and by gender.

  • We make every effort to honor the first 3 cabinmate requests that each camper makes, but they are not guaranteed. You can make requests by completing the Cabinmate Request Form in your account's Forms & Documents section. All requests must be submitted by May

    For a request to be honored, campers must be within one school grade of each other and the same gender.

  • Our overall staff to camper ration is 1 staff member for every 3-4 campers. In a cabin group, the ratio is 1 staff member to every 6 campers.

  • No, they do not have to be Catholic! We often have campers who are Catholic bring friends who are not, and they too find a place of welcome and belonging here. The Pines is inclusive for all campers, regardless of religious beliefs or church involvement.

    Our Catholic identity is at the heart of our ministry, and our spiritual programming includes Mass, prayer, Eucharistic Adoration, and praise and worship. We also provide opportunities for campers to pray with their counselors and cabinmates and to celebrate the Sacrament of Confession with our chaplains. Our relational ministry approach is to meet campers where they are in their faith journey and accompany them without mandating or demanding participation of any kind.

Financial Questions

  • One week of Day Camp is $350.

  • Tuition is due in full by 4 weeks before their camp session.

  • We accept all major credit cards, debit cards, eChecks, checks, and cash. When registering you can sign up for monthly installments around the 15th of every month, to be fully paid off by May 15th. You can also log in to your account and make your own payments at any time.

  • Yes, we offer discounts for parish staff of the host parish. Please reach out to registrar@thepines.org if this applies to you.

  • All summer camp registrations must be accompanied by a $150 per week per camper deposit. This deposit is non-refundable, non-transferrable between campers, and cannot be applied to the following year.

    All other payments are due 4 weeks before the first day of your camper’s session.

    Any payments after the initial deposit are refundable if cancellation is made in writing by email to registrar@thepines.org prior to 4 weeks before your summer camp session.

    No refunds will be given on any registrations canceled within 4 weeks of your session’s start date unless you have a doctor's note or there is a death in the family. In these cases, email registrar@thepines.org. To be eligible for a refund due to illness, we ask for a physician’s note. Ultimately, refunds are at the discretion of the camp staff.

    We encourage all families to consider the program protection policy with Trip Mate, which is available in the camper application. This policy may provide compensation for cancellation and other benefits.

  • All summer camp registrations must be accompanied by a $150 per week per camper deposit. This deposit is non-refundable, non-transferrable between campers, and cannot be applied to the following year.

    All other payments are due 4 weeks before the first day of your camper’s session.

    Any payments after the initial deposit are refundable if cancellation is made in writing by email to registrar@thepines.org prior to 4 weeks before your summer camp session.

    No refunds will be given on any registrations canceled within 4 weeks of your session’s start date. Exceptions may be made if you have a doctor's note or there is a death in the family. In these cases, email registrar@thepines.org. To be eligible for a refund due to illness, we ask for a physician’s note. Ultimately, refunds are at the discretion of the camp staff.

    We encourage all families to consider the program protection policy (insurance) with Trip Mate, which is available in the camper application. This policy may provide compensation for cancellation and other benefits.